Office 365 Major Updates: August 2018


Hello 🙂

For those who went on vacantion and missed the office 365 updates, here is a quick summary !

Microsoft Whiteboard

Source:    Office 365 Blog: Microsoft Whiteboard is now generally available for Windows

Products: Microsoft Whiteboard

On July 12th the Office team announced the Whiteboard app had moved out of preview and is now generally available on Windows 10.

With whiteboard, you can draw, write, and add images and virtual sticky notes to organize your ideas.  Designed for pen, touch, and keyboard, Whiteboard enables you to share your ideas naturally, in whichever form you prefer. Teammates can huddle around a large touchscreen in the same room or work together on their own devices from around the world.

With the Whiteboard app, your brainstorming sessions are saved automatically to the cloud, so you can pick up where you left off, whenever and wherever inspiration strikes. And because the canvas expands along with your creations, you never have to worry about running out of space.

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Or more seriously 😊

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To start using Whiteboard on your Windows 10 device, download the app for free at the Microsoft Store and log in with your Microsoft account or your Office 365 account.

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OneDrive

Source:    OneDrive Blog: OneDrive Message Center Updates July 1st-15th

The OneDrive Activity Center is your go-to place to see the status of the OneDrive desktop client or to customize your sync experience. In mid-July, the OneDrive team started rolling out a new, updated OneDrive Activity Center to improve clarity and ease of use.

One of the star features is the new option for conserving battery life on Windows devices. The OneDrive desktop client will now automatically pause sync whenever a device switches to “battery saver” mode.

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Of course, you’ll have the option to ‘Sync anyway’, which will un-pause the sync client. If you allow sync to remain paused, OneDrive will auto-resume the sync once it detects that the device is no longer in “battery saver” mode.

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My Analytics Nudges

Source:    Microsoft 365 Blog: Introducing W orkplace Analytics solutions and MyAnalytics nudges

Microsoft Docs: MyAnalytics nudges in Outlook

MyAnalytics is a personalized set of metrics that helps you find opportunities to build better habits and take control of your time. It gives you insights into how you spend your time and provides tips that help you work smarter.

A new feature called MyAnalytics Nudges offers friendly, data-driven collaboration tips as you work in Office 365. For example, much of my work, including researching topics for this video series, requires focused and undivided attention. As I receive new meeting invitations on my already busy calendar, a MyAnalytics Nudge gives me a gentle reminder to set aside time for focused work before accepting the meeting invitation. I can see available time blocks on my calendar and reserve them for focused work without ever leaving my inbox.

MyAnalytics is included with Office 365 Enterprise E5 and is also available as an add-on with select plans. These new MyAnalytics nudges are currently available in preview for customers using both Workplace Analytics and MyAnalytics. The Nudges will be rolling out in stages over the summer to enterprise customers using Outlook for the Web.

Kaizala

Source:    Office International Blog: Microsoft Kaizala mobile application now available in up to 18 languages

Office Products: Microsoft Kaizala

Microsoft Kaizala is a new mobile app that addresses the needs of deskless workers. It makes it easy to communicate and get work done out in the field, all on your iPhone or Android device. Kaizala gives field workers access to the tools they need to stay informed and work efficiently. The app makes it easy to get announcements from the main office, send feedback via polls or surveys, and chat with others workers either one-on-one or in groups.

Kaizala makes it easy to see where everyone is to coordinate work effectively. Its unique location-awareness feature makes it easy to request location information from others, send your geo-tagged location, or take and send a picture with the location auto-tagged.

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The Kaizala team built the app on three core pillars:

  • The first is communication. It makes it easy to connect with large groups of people both inside and outside an organization.
  • The second pillar is work management. Kaizala simplifies the coordination of tasks for common work scenarios, and provides insights through advanced reporting.
  • The final pillar is security & manageability. Kaizala adheres to rigorous standards for security, privacy, and compliance. It also enables admins to easily manage users and control access to sensitive data.

Power BI

Source:    Power BI Blog: Power BI Service and Mobile June Feature Summary

Last month, the Power BI enabled sharing reports with filters and slicers applied!

Make sure the “Share with current filters and slicers” checkbox is selected in the Share pane, and people will see the report with your filters and slicers applied.

Power BI reports are shared via an email that contains a  URL to the report. If your recipients bookmark this URL, the linked report will retain the filters and slicers so the report will continue to display just as you intended.

Note that the feature is currently disabled for reports with custom visuals.

Live Events

Source:    Office 365 Blog: Announcing intelligent event capabilities in Microsoft 365

Microsoft Stream Blog: Microsoft Stream powers live events and brings intelligent video to Microsoft 365

Yammer Blog: Announcing intelligent event capabilities for Yammer in Office 365

Microsoft Teams Blog: Live events in Microsoft Teams

On July 12th, Microsoft announced that live event capabilities will be coming to Microsoft Stream, Microsoft Teams, and Yammer.  With this development, customers will be able to schedule, produce, and deliver live events more effectively for a variety of scenarios such as companywide events, leadership updates and more.

Live events enhance communities of any kind, by bringing people together around important moments or topics. While communities in Yammer foster two-way conversations, and Microsoft Teams enables team collaboration, live events enable you to effectively communicate news and updates to everyone across the organization, on any device.

Seamless integration across Office 365 means that you can use Microsoft Stream to deliver highly produced, studio-quality events that can be viewed in Microsoft Stream, Microsoft Teams, or Yammer, to reach the broadest audience possible.

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A new set of intelligent features will soon be available in Microsoft Stream, including:

  • Speaker timelines that use facial detection to identify who is talking, so you can easily jump to a particular speaker in the recording;
  • speech-to-text and closed captions that capture the event in a readable form and make the content more accessible for everyone; and
  • transcript search and timecodes that let you quickly find moments that matter in a video.

This post is inspired by the different posts in the microsoft blog.

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Office 365 Major Updates: July 2018


Hello 🙂

For those who went on vacantion and missed the office 365 updates, here is a quick summary !

User Experience

Source:    Microsoft 365 Blog: Power and simplicity—updates to the Office 365 user experience

Microsoft introduced the ribbon in Office 2007, replacing the traditional menus and toolbars that had been a mainstay in previous versions of Office. With larger, graphical controls clearly visible and grouped by functionality, the ribbon increased the discoverability of features and functions while making them easier to access.

On June 13th, the Office Team announced an update to the ribbon user interface. The goal with this update is to surface the most relevant commands based on the work you’re doing while making it easier to connect and collaborate with others.

The new, updated ribbon is simplified, with one row of buttons instead of two.

Before

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After

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This keeps the features and commands you use most front and center while allowing a bit more space for content. If you prefer the current ribbon that displays two rows of buttons, a simple toggle allows you to revert to the classic view.

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The first app to get the new, simplified ribbon will be the web version of Word, which began rolling out to a select group of consumer users in June. In July, it will begin rolling out to a select group of Office Insiders. Feedback from these limited rollouts will enable the Office team to make final adjustments and tweaks before rolling out the updated ribbon to other Office application and to all subscribers.

Planner

Source:    Planner Blog: New Planner capabilities bring task management directly into SharePoint sites

The Office team continues to integrate Microsoft Planner with Office  365 productivity solutions such as Outlook for calendars, Microsoft Teams for visibility, and SharePoint for files.  In June, SharePoint integration went one step deeper with new features for embedding Planner into SharePoint sites.

Now, the New button on the SharePoint page includes the option to add a Planner plan.

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You can add an existing plan,or add a new one. Either way, the plan is available on the SharePoint navigation bar giving everyone on the team the ability to manager their tasks right there in SharePoint.

If you want to design a SharePoint page that includes plan details, you now can add a new Planner web part. Simply go to the SharePoint page where you want the plan to appear, click the Edit button, click on the plus sign where you want the plan displayed, and select the new Planner web part.

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Teams

Source:    Microsoft Teams Blog: What’s new in Microsoft Teams – June Roundup

SharePoint Community Blog: SharePoint and Teams: Better Together

Microsoft Teams has featured SharePoint integration since the beginning, with the ability to add files from SharePoint directly into the Teams interface. That integration took a big stop forwards recently with the addition of the ability to link an entire SharePoint document library into Microsoft Teams.

I’m able to add the entire library as a tab in Microsoft Teams, complete with the full power of the SharePoint document library experience.

New functionality in the persistent chat function in Teams gives you much more flexibility to manage your experience. Now you can mute a chat if you don’t want to receive notifications about that thread; you can hide a chat, and you can even leave a chat if the conversation is no longer relevant to you.

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Video and conference calling integration within Teams has seen several enhancements as well, including:

  • The ability to assign delegates in Teams so that others can make and receive calls on your behalf;
  • the ability to share files from your laptop or from mobile devices including iPhones and iPads;
  • and cloud recording, which enables you to record any meeting for future playback, which is especially helpful to anyone who cannot attend the meeting live.

 

Sway

Source:    Sway Blog: Create on the go with the new Sway for iOS

On May 30th, Microsoft announced the biggest update in the history of Sway for iOS, making it easier than ever to create a Sway from start to finish on iPhone or iPad.  A new toggle enables you to quickly switch between Edit and Preview mode. In Edit, you can add and reorganize media and text. In Preview, you can see your Sway as others will see it, as well as change the Design to fit your personal style.

In addition, the Sway team has redesigned the Edit mode in the app to have a simple look with an all-white canvas. You can easily add photos and videos from your camera or take a new photo right from within Sway. Once added, simply tap on an image to resize it or add a caption. And grouping photos is a snap! Simply drag one image onto another to create a new image group.

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Sway on iOS also has robust controls for text. You can add emphasis, bullets, numbered lists, links, and block quotes with a single tap.

When you’re ready to share your Sway, you have options to invite others to collaborate on your creation, send a link to view your Sway, or even export and print it.

You can download the updated Sway app for iOS from the Apple Store. If you’re brand new to Sway, I encourage you to check it out at Sway.com.

 

Admin Center

Source:    Office 365 Blog: Admins- welcome to the Microsoft 365 admin center

Microsoft 365 brings together Office 365, Windows 10, and Enterprise Mobility plus Security. The original admin center focused on security, compliance, and device management, but not on Office 365, until now.

In early June, Microsoft announced it was expanding the Microsoft 365 admin center to encompass Office 365. Users of both Office 365 and Microsoft 365 will now have access to the new Microsoft 365 admin center. For Office 365 admins, this means a simpler experience that easily integrates you with other Microsoft services, all without giving up capabilities or control.

If you’ve used the Office 365 admin center before, the experience will seem very similar. The navigation is the same, and you’ll have the same granularity of control over your environment.

To access the new admin center experience, go to admin.microsoft.com. The site enables admins to manage and monitor all of their organization’s Office 365 and Microsoft 365 services in one spot. Note that if you’ve previously created bookmarks for the Office 365 admin center or any of the specialty admin centers, those bookmarks will continue to work.

In the coming months, Microsoft will continue to evolve the admin center to provide a consistent and intuitive experience across all Microsoft 365 products and services.

 

My future Office 356 and Microsoft 365 events


Hello 🙂

I wanted to share with you my future events:

  1. The Microsoft 365 Tour: the Rennes stop, 14/06,  i will be speaking with @Alan Degroise, P-Seller EMS Microsoft and @Jean Philippe Lesage, CSA from about GDPR, Auto-pilot and the different Tools and scenarios of Microsoft 365. To subscribe please click  here809d6a41-4255-4543-8509-9dce15420591-large
  2. AOS Aix en provence, 21/06,  i will be speaking about the new collaboration star of the office 365 Suit: Microsoft Teams. the session is called: Microsft Teams from brainstorming to deploiement. To subscribe please click  here
  3. Modern Workspace Conference Paris, 16/10, i will be speaking with Patrick Guimonet @patricg about the modern workspace and howto drive usage in office 365. To subscribe please click  here

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Frequently asked questions about Microsoft Teams


Hello 🙂

We ( Clients and consultants) all have been asking alot of questions about Microsoft Teams. It’s one of the hot subjects of the moment.

So i wantd to publish today a series of questions with the answers of course 🙂

PS: i haven’t had the time to translate them yet, so it will be in french for starters.

Peut-on supprimer un Teams une fois sa ‘mission’ ou son ‘projet’ terminĂ© ?

Bien sûr. Et dans ce cas, les rÚgles standards de rétention seront appliquées.

Concernant les droits justement, est-il possible de définir des droits en lecture seule pour des Guests sur le Teams ?

Il est possible d’interdire au guest de faire des modifications lourdes (crĂ©er un nouveau canal dans le teams par exemple). Cependant au niveau de l’usage il n’est pas prĂ©vu de bloquer la possibilitĂ© au Guest de discuter ou accĂ©der au documents. Le but Ă©tant de collaborer au sein de l’outil. Pour un usage de lecture seule un simple partage de doc (depuis Teams ou OneDrive) suffirait.

Etant utilisateur office et exchange, quel est l’avantage par rapport à slack ?

Bonjour, l’intĂ©gration de Teams est plus forte avec Office 365 de maniĂšre gĂ©nĂ©rale. pour l’administrateur : Gestion des droits d’accĂšs utilisateur, Gestion des rĂšgles de sĂ©curitĂ© des documents etc… pour l’utilisateur : les fonctions tĂ©lĂ©phonie et rĂ©unions arrivent dans Teams : le spectre fonctionnel plus large

Pas de nĂ©cessitĂ© d’ExpressRoute ?

Non ExpressRoute n’est Ă  mon avis pas indispensable comme pour le reste des services Office365.

Pouvons-nous gérer des droits spécifiques pour des folders dans le SharePoint du Teams

Vous avez toute la granularitĂ© de SharePoint (via la vue de management classique SharePoint). Par dĂ©faut tout utilisateur ajoutĂ© Ă  l’Ă©quipe obtient les droits en modification et lecture. Il est cependant possible d’attacher d’autres BibliothĂšques SharePoint au Teams (en plus ou Ă  la place de celui crĂ©er par dĂ©faut) les droit sont alors gĂ©rĂ©s de façon traditionnelle dans le SharePoint (pas d’autorisation de rĂ©plication des droits).

Est-il possible de faire une conférence avec un utilisateur Guest en Skype Grand Public?

Non mais l’utilisateur guest pourra se connecter depuis un browser.

Et quid de l’archivage ?

Vous pouvez appliquer les mĂȘme politiques que celle de vos sites SharePoint Online. Si vous souhaitez faire de la rĂ©tention de donnĂ©e par exemple cela est possible via le compliance center d’Office 365.

Peut-on bloquer l’accùs aux connecteurs tiers ?

Oui, via le centre d’administration. Vous pouvez choisir quels connecteurs vous souhaitez autoriser.

Au-delĂ  de supprimer des canaux crĂ©Ă©s dans une Teams, est-il possible de l’archiver pour conserver les fichiers et flux associĂ©s ?

Il est possible de mettre sous rétention le site SharePoint (donc vos documents). A creuser pour la partie fil de discussions.

Je m’aperçois que lorsque l’on utilise une boite mail hĂ©bergĂ©e sur un Exchange On Prem, je n’ai pas les fonctionnalitĂ©s liĂ©es aux Groups. Est-ce normal ?

Oui c’est une limitation d’un usage avec Exc On Prem

Quels sont les avantages du client riche PC par rapport au client web ?

Les deux sont identiques en terme de fonctionnalitĂ©s. Le client riche offrira plus de confort pour des utilisateurs habituĂ©s Ă  un usage client riche (par exemple dĂ©marrage automatique du produit au lancement de l’ordinateur, notifications etc).

Y a t’il nĂ©cessitĂ© Ă  faire du proxy transparent

Pour éviter la transformation UDP vers TCP, privilégiez le by-pass effectivement

Quelle est la licence Office365 minimale requise

Business ou Enterprise cf ici https://docs.microsoft.com/en-us/microsoftteams/office-365-licensing

Est-il possible en passant par le client lourd Teams d’avoir un mode “Hors connexion” ?

Non pas pour l’instant

les flux teams et skype sont diffĂ©rent comment s’assure l’intĂ©grabilitĂ© ?

L’interopĂ©rabilitĂ© s’effectue au niveau d’Office 365. Un utilisateur Teams peut chatter et appeler un utilisateur Skype (et vice-versa)

L’interface admin Teams sera disponible Quand ?

Mais elle est déjà disponible !  Vous la trouverez sur le portail office 365 sous Settings / Service & Add ins, Teams.

Mais Microsoft prĂ©pare une nouvelle interface d’administration Skype/Teams. Sa disponibilitĂ© est imminente.

Si Teams s’aperçoit du blocage des flux audio UDP, il utilisera du TCP pour envoyer ces mĂȘmes flux audio?

Oui. Teams va toujours essayer d’abord en UDP, mais si c’est bloquĂ©, il basculera en TCP et la communication s’Ă©tablira quand mĂȘme. Par contre, dans ce cas, les probabilitĂ©s d’avoir une mauvaise qualitĂ© augmentent.

Un utilisateur peut-il avoir Skype et Teams en mĂȘme temps? comment prioriser l’un ou l’autre?

Oui possible. L’administrateur va dĂ©finir des politiques : laisser l’utilisateur choisir, bloquer Skype ou Teams compĂ©temment, scĂ©nario mixte.

Pour les calls, si les flux UDP sont bloquĂ©s, il y a des tentatives d’envoie en TCP?

Oui. Et la communication s’Ă©tablie. Mais le risque que la qualitĂ© soit moins bonne est plus Ă©levĂ© qu’en UDP.

 

Is Microsoft Teams the future for office communications?


Microsoft Teams the star of the moment

Records about the world

At a recent presentation on Office 365, the presenter started with Microsoft Teams and spent the next half hour or so demonstrating how it, not Outlook, had become the centre of his daily life. He didn’t mention the connection with Office 365 Groups until asked.

Is Microsoft Teams the future of office communications, replacing Outlook?

Teams was introduced to the Office 365 environment in late 2016. (See this video). At the time, it was described as ‘a true chat-based hub for teamwork and give customers the opportunity to create a more open, fluid, and digital environment.’ (https://docs.microsoft.com/en-us/microsoftteams/teams-overview)

Many early reviews suggested that Teams was Microsoft’s response to Slack, but this comparison is simplistic. Teams has much more functionality than Slack.

How do Teams link into the Office 365 environment?

Teams is not an isolated application in the Office 365 (O365) environment. It has direct links with O365 Groups.

This


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Speaker IN m SharePoint Days Tunisia


Hello,

I will be a speaker at the SharePoint Days in Tunisia this week (24/2/2017- 25/2/2017).

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I will be presenting 2 sessions (in French)

Introduction Ă  Microsoft Flow : ce que tout consultant SharePoint doit savoir” (with Serge Luca)

sans-titre

“Office 365 : Teams VS Groups”

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see you there